Changelog

You can now embed PDF documents directly into your Outline document. This feature allows you to display PDF content seamlessly within your posts rather than uploading them as attachments.

To embed a PDF, search for "PDF" in the slash command menu (/pdf) and select the "Embed PDF" option.

Other improvements

• Table controls are no longer broken when columns and rows are merged
• Fixed an issue where copying and pasting from Google Docs would fail due to embedded images not uploading correctly
• Edit permission on a single document now allows moving sub-documents
• Lots of performance improvements to database queries
• Fixed invisible buttons in emails viewed in dark mode

Outline now tracks document popularity based on views and interactions. This allows you to easily identify which documents are most relevant and frequently accessed by your team, these are surfaced in the new "Popular" tab and are given more prominance in search results.

Other improvements

• The sidebar was considerably cleaned up to improve the clarity of nesting
• The icon color picker now has a full spectrum selector
• We overhauled syntax highlighting for code blocks
• Double clicking on image and video resize handles now fills the media to document width
• Line height now auto adjusts for scripts with many ascenders and descenders such as Thai

You can now mention groups in documents and comments, making it easier to notify entire teams or departments at once. To mention a group, simply type "@" followed by the group name, just like you would with individual users.

When a group is mentioned, all members of that group will receive a notification, so use sparingly! Of course, this feature can also be disabled on a per-group basis.

Other improvements

• Groups can now have a description
• You can now comment directly on images within documents.
• Documents and collections in the sidebar now have context menus
• Typed urls are now automatically converted into clickable links

We added an additional display option for links in Outline. When a link is pasted into a document or collection, it can now be displayed as a "link mention" which shows the title and icon of the linked page.

Simply paste a link to try it out.

We've completely rebuilt the lightbox that appears when you click into an image. It now supports navigating between all the images and diagrams in a document, as well as zooming in and out, panning large images, and full keyboard and touch navigation.

Other improvements

• Typed URLs will now automatically convert to links when you press space or enter
• It is now possible to format text across cells in a table
• You can now right click on documents and collections to access the context menu

This week brings some great improvements to public sharing. You can now share an entire collection to the public internet – this much-requested feature is great for sharing structured help docs or several related documents with a single link, and works exactly the same as sharing a single document.

As an additional security measure the Share button will also display a globe icon if a collection is shared publicly.

Tables now have the ability to merge and split cells across rows and columns, use this to create more complex data layouts. You can merge cells by selecting multiple cells and using the merge option in the toolbar. To split a merged cell, select it and choose the split option.

We also added a new shortcut to create a table, just type |-- on a new line to insert a table.

Other improvements

• Editor blocks can now also be moved up and down with Cmd+Alt+Arrow keys.
• Hungarian language support
• English (UK) language support
• There is now an option to disable commenting per-collection
• Added a new option on shares to show the last modified timestamp on publicly shared docs

We have rolled out an improved GitHub integration that allows embedding rich issue and pull request information directly into an Outline document. Not only that, but we've also added the same support for Linear, allowing seamless integration of Linear issues, GitHub PR's, and Outline documents.

These new mentions will, of course, stay automatically up-to-date. To get started connect your GitHub and Linear accounts in Settings -> Integrations and then paste an issue or pull request URL from GitHub or Linear into the editor.

We added the ability to subscribe directly to a collection. Get notified when a document any document is added or updated without having to subscribe to each document individually.

Other improvements

• Added the ability to change the type of a notice in the editor without having to delete and recreate
• PWA dock icon is now badged when notifications are available
• Search in document was added to the command menu
• Inline code can now be formatted with bold, italic, and links
• @Mentions of the currently logged in user are now highlighted
• Admin: Shared links management in settings now has filtering
• Several new languages added to code blocks which were also optimized to load faster

This week brings the ability to mention documents using the @ trigger. You'll find documents available alongside team members. This allows you to link to other documents within your content and keep the title and icon automatically updated. Keep typing to filter or create a new document inline.

Other improvements

• Group management has been improved and now includes filtering and sorting
• @mentions are now included in find and replace
• Added the Protobuf language for code blocks
• HEIC images are now supported for embeds
• Added an additional "Neon" highlighter color
• Triple clicking inline code now selects it
• Find and replace now includes a count of occurrences

Introducing emoji reactions for comments – a much-requested way to respond to feedback and collaborate with team members. Every comment can now be reacted to with an emoji, and you can see who reacted to a comment and how many reactions it has received from the comment menu.

Other improvements

• There is now a Leave document menu item on documents that have been shared with you
• "Smart text" replacements can be disabled in preferences
• Mermaid diagrams now have syntax highlighting for their source code
• Publicly shared docs now have a button to toggle the sidebar
• cmd+f search in page now supports diacritics

The comment sidebar can now be sorted by the comment's position in the document. This is particularly nice for long documents where you want to see the comments in the order they appear rather than the order they were created.

Look for the sort option in the top right of the comment sidebar.

Other improvements

• When mentioning a user you can now search by email
• Publicly shared docs now have the option to disable search engine indexing
• CSV files can now be imported, they will be converted to a table
• Collections now include reverse alphabetical sorting as an option

It is now possible to add groups directly to documents, all members of the group will receive access to the document and all nested documents with the chosen permissions. Use this to share portions of a larger collection with a mix of stakeholders.

Groups will appear as a new sharing option in the existing Share button. See the guide to sharing for more info.

Other improvements

• You can now embed any webpage with the /embed command
• Added R language highlighting in code blocks
• Templates can now be shared with the entire workspace
• The e shortcut now refocuses the editor if unfocused

It's now possible to resolve comment threads on documents from the comment menu. You can always view and restore a document's resolved comments by clicking the checkmark icon at the top right of the sidebar. This provides a way to keep discussions focused and organized.

You can now select emoji and icons for both document and collection in one unified UI – this finally enables using emoji for collections and icons on documents. We also added even more new icons to choose from in this release.

This release adds the ability to highlight text in the editor in a variety of colors. This is a great way to draw attention to important parts of your document, or to categorize different sections. Use the upgraded highlighter tool in the selection toolbar to get started.

This week we've made some highly requested improvements to tables in Outline, this will be one of many improvements to the editor in the coming weeks and months. Here's what's new:

• Column resizing: You can now resize columns by dragging the border between them
• Full-width tables: Tables now expand to the full width of the editor
• More content: Table cells now support embeds, code blocks, and all other content types
• Toggleable headers: You can now toggle a header row and column
• Improved overflow: Tables now scroll horizontally when they're too wide for the editor
• Improved row and column controls: We've made it one click to add rows and columns

We've added a new Guest role to help you collaborate with external users on your documents. The Guest role allows you to share your documents with external users without giving them full access to your workspace.

When you invite a user as a Guest, they can only view and comment on the documents and collections you explicitly share with them – no default access applies.

We've added over 80 new collection icons to help you better organize your documents. You can now choose from a wide range of new icons to represent your collections from DNA, to a tent – there's a wider variety to choose from.

To change the icon of a collection, head to Edit in the collection menu and then click on the current icon.

The new GitHub integration allows you to connect your GitHub repositories to your Outline workspace. Once connected, links to GitHub issues and pull requests will show detailed information on hover, in a future update we will also allow expanding these links to show more context inline.

To setup simply head to Settings -> Integrations -> GitHub and connect one or more organizations.